PROCUREMENT And INVENTORY

The Procurement Unit has the responsibility to evaluate, select, and implement procurement policies of the university in line with the PPCC guidelines, ensuring responsible procurement practices that would meet the university objectives and compliance requirements. The unit also analyzes and compares financial reports and pricing proposals from qualified vendors before negotiating terms and prices for the university.

The unit is responsible for all purchases on behalf of the University. It prepares contracts and reviews all contracts between the university and vendors, evaluates and selects suppliers the University will do business with, and monitors the status of orders and contracts.

THE WAREHOUSE UNIT

The Warehouse Unit, among others, has the responsibilities to develop, and enforce operational policies and procedures; plan, and implement strategies for security safety operations of the University, propose asset control measure systems, aimed at effective management of the university warehouse.

The NU warehouse manager is the main point of contact for an effective supply chain process. The Warehouse Manager oversees basic operations, such as receiving, distribution, and maintenance of goods and services; ensures all warehousing handling and shipping legislation laws and requirements; reviews and approves purchase orders, repair work orders, and identifies to spending areas to reduce costs and increase efficiencies. Keeping of relevant records, such as Lease Agreements, Insurance Certifications, License Plates and Registration Renewals, preparation of reports and statistics regularly, and taking part in preparing annual budget preparation are functions of the warehouse manager. Other responsibilities include to:

1. Safeguard warehouse operations by complying with extensive security procedures and  protocols
2. Regularly update the data storage system;
3. Make follow-ups with clients, about when and how our good note goods are to be delivere
4. Assign roles, and oversee warehouse employees;
5. Receive feedbacks and monitor the quality of services provided;
6. Special project coordination assigned by management. This may include the coordination of repositioning Nimba University assets to other locations, etc.
7. Maintain and file documents such as driver record of duty status, Driver Vehicle Inspection Reports, Hours of Service, etc.;
8. Monitor closely the day to day activities of supervisors and security officers;
9. Collect all necessary reports filed and submit to the administration;
10. Assist the Human Resources Department in conducting investigations regarding employee’s noncompliance on policy adherence; and
11. Prepare departmental briefings for administrative submissions.